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Voluntary Gost-R Certificate

It is a document certifying a high quality of products and the safety of their use.

The voluntary certificate may be issued for each type of services and products, regardless if they have to be mandatory certified or not. The voluntary GOST-R certificate does not, however, supersede the mandatory GOST-R certificate. Its possession grants the owner (the company) a number of benefits. Above all else, the GOST-R grants the owner the possibility to take part in national auctions organized by the state and big companies, as well as makes it possible for the said party to accept public orders.

Furthermore, the registration of products in the voluntary certification system allows the entrepreneur to confirm his reliability, increase the competitiveness of the offered goods, increase the overall image of the company, lure new consumers and investors, and boost both the profitability and effectiveness of the firm in question.

Index of documents required for the certificate to be issued:

• Name and address of the producer;
• Name and address of the receiver (in the case of bath or contract certification);
• Notification about the registration and approval by tax authorities (for Russian companies);
• Agreements, invoices (in the case of bath or contract certification);
• Exact name of the product, including its type and model;
• Technical description in Russian (for a Russian producer);
• Prior issued certificates and examination protocols (international, Russian);
• Product samples (if needed)

Validity period of the voluntary GOST-R certificate of conformity may vary depending on the chosen certification scheme. Maximal validity period of the document is equal to three years. There is no such period specified while certifying a bath or an agreement only – then the certificate is issued for the one bath only and is valid till the end of the product exploitation period.

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FSS Notification

It is a document, the issuing of which is required in the case of importing devices with coding or decoding modules to or exporting them from the Customs Union.

For numerous producers and suppliers, additional examinations must be carried out to check if the devices they offer incorporate any cryptographic elements.

Among others, most popular devices of such kind are:

• Mobile phones;
• Tablets;
• Laptops;
• Devices fitted with remote communication modules, such as Wi-Fi, Bluetooth, GPRS, GLONASS, GSM, and telecommunication chips;
• Smart cards;
• Devices with installed software including cryptographic algorithms (operating systems, applications, modules transmitting data);
• Data carriers with coding/decoding software stored on the disc;
• Wireless keyboards;
• Wireless pointing devices;
• Wireless input/output devices;
• Data carriers with encryption-related options ;
• Servers and other devices alike;

The FSS Notification includes the following:

• Product name;
• Product purpose;
• Information on the producer;
• Utilized cryptographic algorithms;
• Notification validity period;
• Presence of functions not described in the manual made available to the user;
• Information on the applicant;
• Information on the producer who has transferred privileges arising from the notification to an authorized person (if needed);
• Notification registration date.

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Fire Safety Certificate

It is a document warrantying the compliance of the product with fire safety regulations in force in the Russian Federation. The certification procedure is specified in technical guidelines of 22.07.2008 no.123-FZ on fire safety requirements. For the commodities specified in article 146, the issuing of the Fire Safety Certificate is mandatory.

The index of product groups for which the certificate is required is provided below:

• Solutions, aerosols, gases, fluids, solids, and materials alike;
• Cables;
• Construction materials;
• Finishing materials;
• Floor coverings;
• Floor coverings;
• Roof covering;
• Thermal insulation materials;
• Heat generating devices and others.

The following documents are required for the certificate to be issued:

• Application including information on the producer (name and surname of the manager, contact data, information on the organization);
• Copies of technical documentation concerning the commodities (GOST, instructions, specifications) authorized in a legally approved manner;
• Copies of documents concerning product handling authorized in a legally approved manner;
• Product sample for analyses;
• Prior issued certificates and outcomes of fire safety examinations (if available)
• Copies of agreements basing on which products are to be supplied, contacts, invoices.

Fire Safety Certificate may be issued for serial production and for a singular bath and is valid for 1-5 years.

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Denial letter

Denial letter is an official document that is issued by a certifying body to claim that the products specified therein do not need to be certified to be considered legally valid.

Two types of denial letters can be identified: the one issued for commercial purposes and the one to be presented to the customs office.

Denial letter presented to the customs office is an official notification that a given type of product should not undergo a customs examination and the assessment of compliance with national technical norms procedures. The said letter has to incorporate most vital information on the invoice or agreement, basing on which goods are imported.

The commercial denial letter is informative in nature and is not accepted by the customs office. It is issued for controlling institutions and customers.

Documents required for the denial letter to be issued:

Letter for the customs office:

• Notification;
• Certificate of TIN and REGON numbers assignment;
• Applicant company’s statistical codes;
• Agreement copy;
• Detailed description – scope of utilization, additional materials, brand.

Commercial letter:

• Notification;
• Certificate of TIN and REGON numbers assignment;
• Applicant company’s statistical codes;
• Detailed description – scope of utilization, additional materials, brand.